Uncommon Keywords on Accounts Payable Specialist Job Descriptions. Entered account information into computer Completed Check Runs Balanced all accounts Processed Bank Deposits for Sales Department. Have experience in Oracle/Oracle JDE Prepared daily manual checks requiring immediate distribution. Participated in monthly and year-end financial closings process and reconciled General Ledger accounts, resolving vendor and employee research requests. Performed special projects when requested. Accounts Payable Specialist dedicated to ensuring all bills are paid on time. Manage the processing of weekly security guard payroll, food service, terminal, and corporate invoices. Pay vendors and expense reports timely and accurately in accordance with company, department, and individual objectives and policies. Processed all check requests and issued to the vendor; travel expenses; tuition. Collaborated with management and internal auditing to create greater efficiency with accounts receivable process and increase internal controls for cash deposits. Maintain vendor relationships through timely payments and excellent services. Performed monthly and quarterly close responsibilities, including variance analysis of financial statements to identify and explain fluctuations over prior periods. Invoice coding, data entry, match invoices with purchase orders and contracts. Obtained W-9's and W8-Ben's as needed for new vendor set-up. Performed accounts payable functions including high volume invoicing. Assisted with DCAA and SOX Compliance audits providing detailed information, copies and reports as requested. Addressed escalated issues with vendors and ensured accurate and compliant accounting records in accordance with company policies and government regulations. Complete preliminary financial reporting monthly various analyses, reporting of outstanding expense liabilities in accordance to GAAP standards. Processed global payments including EFT, wires, and checks. Train new employees on accounting software and company policies. Reconciling, Account Receivables, and Purchase Orders represent a very decent share of skills found on resumes for Accounts Payable Specialist with 27.41% of the total. Resolve internal and external vendor and customer queries to ensure timely payments were made. Managed accounts payable procedures involving matching invoicing, verification for accuracy and resolution of discrepancies. Complete debit and credit memos as needed. Assisted with ADP three-way inventory system implementation. Filed and addressed vendor inquiries in accordance with company policies. Developed and implemented debit balance process improvements to ensure timely identification and research of debit items. Managed the accurate and timely processing of over 5,000 Non Purchase Order and Purchase Full charge Accounts Payable for 21 locations including corporate office Maintained good vendor relationships Scheduled month-end processes for financial reporting. Developed training to familiarize new hires with the GMF accounting system and proper procedures for submitting invoices and requests for disbursements. Obtain W9's for new vendor and create in Great Plains. Perform Check Runs, Quick Checks, New Vendor Setups, IRS Tax Id research and Bank transmissions. Set up and maintain vendor maintenance for 2000+ vendors. Assist internal and external customers with all inquiries regarding payments, approvals and history payments. Implemented electronic document attachment for easier review for audits and faster retrieval for inquiries. Maintained compliant AP files and records in accordance with company policies and government regulations. external questions regarding payment status. Prepared analysis of credit memos and payment transactions. Included in filing annual IRS tax returns such as 1099s and 1042s, escheatment and outstanding check processing. Worked on special projects as assigned. Audit US and International expense reports for accuracy and proper expense disclosure in accordance with company policies and government regulations. Compile, sort and file documents, such as invoices, purchase orders and packing slips and prepare them for payment. Code vendor invoices to the appropriate budget, ensuring a monthly balanced general ledger. Worked with vendors to resolve outstanding payment issues. Investigate and handle vendor inquiries and problems related to vendor invoices and take corrective action when necessary. Monitored all invoice positing/coding, handled company credit card program, weekly expense reports, benefit posting. Processed at least 60 invoices each day into in-house accounting software, researched and resolved accounts payable discrepancies. Investigated credit memos and chargebacks Handled inquiries from customers from internal and external customers. Learn Every Possible Vendor And Accounts Payable Situation In QuickBooks. Employer job listings rarely list General Ledger, Scanning, Disbursements, Compliance, Accrual Accounting, Outlook, SAP, Journal Entries, Bookkeeping, QuickBooks Software … Processed invoices, credit/debit memos, refunds, expense reports and wire transfers for over 160 PeopleSoft Business Units. Ensured timely payments to vendors & employees. Code and allocate invoices and employee expenses to proper accounts and cost centers by analyzing invoice/expense reports; recording entries. Maintain current vendor W-9 documentation. Processed International Wire Transfers & Invoices. Reviewed vendor maintenance, payment terms, and coding. Prepared 1099 filings in compliance with IRS regulations and maintained proper controls of tax reporting. Completed year-end average price reports and reasonableness explanations for External Reporting and Internal Audit. Assisted Project Accountants by providing detailed voucher history information and reports needed to help resolve funding issues on specific purchase orders. Processed EFT payments and cut checks for payment. Analyzed and approved Packing Slips for input of trade vendor invoices. Updated and improved several Accounts Payable processes, saving over one day of labor each week. Assisted in other areas when needed such as payroll, and A/R. Process data entry for vendor invoice and coding. Oversee P-card payment program for the company. Maintained vendor files, including tax identification numbers, addresses, contacts and payment terms. 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Processed all finalized subcontractor invoices according to payment terms. Calculate deferred rent and tenant improvement allowance amortization schedules; book monthly journal entries. Uncommon Keywords on Accounts Payable Specialist Resumes. Assist in pro-actively controlling the addition of new suppliers in line with developed Processed Casetrack Autofeed Weekly. Process all manual payroll checks needed upon request from management. Here's how Vendor Invoices is used in Senior Accounts Payable Specialist jobs: Here's how General Ledger Accounts is used in Senior Accounts Payable Specialist jobs: Here's how Expense Reports is used in Senior Accounts Payable Specialist jobs: Here's how Data Entry is used in Senior Accounts Payable Specialist jobs: Here's how Purchase Orders is used in Senior Accounts Payable Specialist jobs: Here's how High Volume is used in Senior Accounts Payable Specialist jobs: Here's how Special Projects is used in Senior Accounts Payable Specialist jobs: Here's how ACH is used in Senior Accounts Payable Specialist jobs: Here's how Procedures is used in Senior Accounts Payable Specialist jobs: Here's how Journal Entries is used in Senior Accounts Payable Specialist jobs: Career Details for a Senior Accounts Payable Specialist, Best States for a Senior Accounts Payable Specialist, Top Salaries for a Senior Accounts Payable Specialist. Lead over special projects directly assigned by A/P Manager and Comptroller. Assist Manager in updating training materials and departmental procedures as needed. Prepare Form 1099s and research all W-9 vendors making sure ITN are in compliance with IRS. Full cycle Accounts Payable, G/L account reconciliations, preparation of journal entries, invoice scanning. In your accounts payable specialist job description, stress the need for organization and time management skills as well as the ability to effectively multi-task. Renegotiated payment terms with dozen of suppliers.". Prepare vendor disbursements manual checks and transmitted electronic deposits. Assisted the accounting manager with special projects for month-end close. Reconciled corporate credit card statements and field operating consultants expense reports. Managed accounts payable duties including financial reporting and coordinated annual audits with internal auditors. Audit and process expense reports, Reviewed and processed invoices received for material purchase orders. Code invoices to general ledger accounts. Maintained bank deposits, petty cash logs, and monthly reimbursements. Control the W9 and 1099 process for vendors and independent contractors. Post credit memos and manual check entries to ensure data integrity. Maintained and updated vendors and customers files, W-9 inquires, credit applications, contracts, D & B reports. Classify and reclassify assets within accordance of GAAP. Matched invoices with purchase orders, obtained field approvals, entered invoices and analyze coding. Validated content and resolved various issues regarding corrections and adjustments on wrong payment transactions. Invoice matching with purchase orders, batching data, debit/credit memo entries and approvals. Ensured timely payments to company international affiliates with a weekly volume of $2M. Review and respond to IRS regarding B-Notices to remain in good standing. Support internal preparation of SOX 404 documentation. Process, code and post vendor invoices, 2 & 3-way match. If you know your password, you can go to the sign in page. Prepared T/A reports and transferred the information into PeopleSoft. Worked with Microsoft Tools and AMEX to resolve employee issues and reconciled accounts. Monitor and Adjust construction job coding for monthly p-card charges. Utilized PeopleSoft to process up to 100 invoices per day and set-up and update vendors. Please refer to Job #0121B when applying. Managed and coordinated all accounts payable activities for nationwide corporate offices and managed care facilities. Audit and process yearly 1099's and filed with IRS. Maintain the vendor maintenance application. Resolve issues within E-Pro and PeopleSoft. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Accounts Payable Specialist and making sure your resume reflects your experience properly. Process Accounts Payable for four partners: matching, coding, approvals by each partner for their own separate accounts. Match purchase orders with invoices, code all invoices and record the necessary information. basis. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Accounts Payable Specialist jobs. We did not find any skills or qualifications that were common on Accounts Payable Specialist job descriptions, but uncommon on Accounts Payable Specialist resumes. Handled the monthly payment reconciliations of the corporate credit cards and rent Managed multiple complex research and special projects assigned by the Director of Finance. Generate 1099 forms and submit to IRS 1099 recipients on or before the due date. Processed a high volume of invoices via data entry. Processing accounts and incoming payments in compliance with financial policies and procedures; Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts … Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. To learn more about Compensation Estimates, please see our Prepared accruals and journal entries as need for month-end close for both accounts payable and receivable. Expense Reports Process vendor invoices, match with PO, packing list. Perform related duties and special projects as assigned by management. Researched vendor inquiries and proactively resolved payment / nonpayment issues. Generate expense reports and provide them to senior staff (managers and directors) upon request. You should highlight your abilities in analytical … Reconciled all company AMEX and WEX accounts, and processed payments for all company utilities. Accounts Payable and Receivable Skills for a Resume. Tested new PeopleSoft system to support implementation, and trained accounts payable department on new PeopleSoft system. We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Prepare invoices and check requests for payment processing procedures and prepared analysis associated with accounts. Investigate and reconcile complex payment issues. Scheduled meetings, prepared expense reports, and managed all appointments and travel arrangements for the president and VP's. Account Receivables. Reviewed expense reports for correct coding and verification of compliance with company policy. Reviewed and processed an average of 60 invoices daily for appropriate documentation and approval prior to payment. Audited expense reports, generated purchase orders, and check requests for 4 off site offices and it employees. Since senior accounts payable specialists benefit from having skills like vendor invoices, expense reports, and purchase orders, we found courses that will help you improve these skills. Analyze and reconcile GL accounts monthly, create and post adjusting journal entries, as needed. Optimize payment of hospital invoices, expenses, and check requests through timely and accurate data entry and reconciliation process. By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts. Answer vendor calls and assist employees with any questions or concerns on expense reports. Processed, reviewed and reconciled over 2,000 Invoices per month in the PeopleSoft Financials 8.8 AP module. In addition to work experience and some education, employers might look for accounts payable specialists who have a few key skills. Process positive pay and e-files to the bank for processing. Train new staff on ERP software, AP policy and procedures, and customer service. Structure Your Accounts Payable Resume Properly. Prepared Wells Fargo Bank monthly collateral report and prepared/processed weekly ADP Payroll. Subsidiary ledgers for accounts receivable & accounts payable. Assist AP Team with invoicing issues and assist AP Manager with special projects and invoices on hold. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. The top three keywords represent 48.09% of the total set of top resume listed keywords. We ranked the top skills based on the percentage of senior accounts payable specialist resumes they appeared on. Managed the accurate and timely processing of up to $3M in invoices per month. Handled high volume intercompany invoices, U.S. customs, logistical and foreign accounts for two fast-paced companies. Researched and implemented time saving processes to reduce accounts payable data entry. Proven ability to complete booking and tax preparation tasks that will be used by accountants and other … Prepare accruals, journal entries and reconciliations, meeting deadlines at month end. Analyzed vendor trends to determine appropriate discounts and payment terms. Perform daily review of accounts payable transactions, including vendor invoices and employee business expense reimbursements, for accuracy and compliance. Provide Internal Audit with requests and complete audit testing. Verify expense reports and ensure all required documentation is attached. The most common important skills required by employers are US GAAP, General Accounting, Account Receivables, Invoicing, Collection Management, High Volume and Credit Note. Set vendors up in Lawson with their banking information for Electronic Funds Transfers (EFT). Prepared and entered receivable data from customers, including entering bank deposits into the company database. Handled all facets of A/P process (GL account coding, processing payments, journal entries and payment tracking). Managed weekly/daily Pay Cycle's (PeopleSoft 9.1) US, Australia, Mexico, Thailand, Malaysia, Taiwan divisions. Reconciled vendor invoices and credit memos. Managed payroll garnishments to accurately comply with applicable state and municipal laws. Accounts Payable Clerk responsibilities i nclude:. Processed E-Payables weekly Manage the accurate and timely processing of invoices for the organization. Created and implemented a streamlined expenditure spreadsheet for pending expenses before company converted from handwritten checks to QuickBooks. Negotiated payment and terms with vendors consistently achieving a win-win solution. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Accounts Payable Specialist. Experience with bookkeeping software, invoices and working with customers improves your chances of receiving an offer letter. In fact, the top 10 percent of accounts payable … delinquent accounts current. Partnered with Human Resources staff to effectively communicate with employees and management regarding payroll and benefit issues. Assisted Accounting Manager for any journal entries and reclassification. Processed high volume daily accounts payable information. Being an accounts payable specialist is … accounts payable specialist known for accuracy, attention to detail and timeliness in managing disbursement functions. Full cycle AP, weekly checks, journal entries, month end close, assisted with external audits at year-end. Process vendor invoices, credit memos, employee expense reports and freight invoices. Perform review and audit of Petty Cash accounts, Executive Expenses, and prepare associated journal entries. Manage Vendor Master Files, validating all new vendors, updates and W-9s, etc. Verify proper approvals and process invoices into CMS accounting system. Audit high dollar vendor invoices for billing accuracy. Learned to use Image Now for scanning of all invoices, credit memos and vendor refunds. Bank Reconciliations Ensured accurate processing of invoices for payment through verification of signatures and supporting documents. Your resume should include all your skills that are relevant to your target job. 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May have about payroll checks needed upon request from management implemented best A/P practices for organization or Beneficiaries of customers! With Microsoft Tools and AMEX to resolve all payment issues and vendor match! Imports for all local and foreign vendors appropriate documentation/ receipts are attached for processing accounting assistant key skills for accounts payable specialist accounts payable dedicated...